Scribe
Browser extension and desktop app that records a process as you click and writes it up as a guide with screenshots.
- Free plan or free tier
- Drafts text with AI
Tango
Captures workflows in the browser and turns them into step-by-step how-to guides with annotated screenshots.
- Free plan or free tier
Guidde
Records a workflow and produces a narrated how-to video with AI voiceover and written steps.
- Drafts text with AI
iorad
Captures a process as you perform it and outputs an interactive tutorial, a written guide and a video from one recording.
Folge
Desktop app that captures screenshots for each step of a process and exports guides to PDF, Word, HTML and other formats.
Dubble
Browser recorder that captures a process and builds a step-by-step guide and video at the same time.
ScreenSteps
Knowledge base built around screenshot-led procedures, used by support and operations teams for internal how-to articles.
Trainual
Playbook and training software where small and mid-size businesses document processes, roles and policies and assign them to staff.
Process Street
Checklist and workflow software for recurring procedures, with forms, approvals and records of who completed each step.
- Developer API
SweetProcess
Tool for writing procedures and process maps, assigning them to staff and tracking who has read and run them.
Waybook
Company playbook software for writing SOPs, onboarding new hires and keeping policies in one place.
Dozuki
Visual work instructions and training software for manufacturing and frontline teams, built around photos and short steps.
Tallyfy
Documents a procedure as a template and runs it as a tracked workflow each time the process starts.
Document360
Knowledge base platform for public help centers and internal docs, with versioning, categories and an AI assistant for search and drafting.
- Drafts text with AI
- Developer API
Helpjuice
Knowledge base software with customizable templates and search, used for customer help centers and internal support docs.
- Developer API
KnowledgeOwl
Knowledge base software for public and private help sites, with reader groups, article reviews and search reports.
HelpDocs
Hosted knowledge base for software companies, with a lightweight editor, search and a help widget for apps.
Help Scout
Customer support platform whose Docs feature hosts a help center that connects to the shared inbox and chat widget.
ProProfs Knowledge Base
Knowledge base software for help sites, manuals and internal wikis, with templates and an AI writing assistant.
GitBook
Documentation platform for product and API docs, with Git sync, an editor for non-developers and AI search over published content.
- Free plan or free tier
- Drafts text with AI
- Developer API
ReadMe
Hosted developer hub that builds interactive API reference pages from an OpenAPI file, alongside guides, changelogs and usage metrics.
- Free plan or free tier
- Developer API
Mintlify
Docs platform where pages live as MDX files in your repo and publish to a hosted site with API playgrounds and AI search.
- Free plan or free tier
Redocly
API documentation tools built on OpenAPI, including the open-source Redoc renderer, a linter and a hosted developer portal.
Stoplight
API design and documentation platform with a visual OpenAPI editor, style guides and hosted reference docs.
Docusaurus
Open-source static site generator for documentation, written in React, with versioning, search plugins and Markdown or MDX pages.
- Free plan or free tier
- Can be self-hosted
Fern
Generates API reference docs and client SDKs from an API definition and publishes them to a hosted docs site.
Swagger
Open-source and hosted tools around the OpenAPI format, including Swagger UI for interactive reference pages and Swagger Editor.
- Free plan or free tier
- Can be self-hosted
Bump.sh
Hosts API reference docs from OpenAPI and AsyncAPI files and shows a changelog of what changed between versions.
Theneo
API documentation platform that imports API definitions and uses AI to draft endpoint descriptions.
MadCap Flare
Desktop help authoring tool for single-source publishing of online help, manuals and knowledge bases from one XML-based project.
- Can be self-hosted
Paligo
Cloud component content management system for structured authoring, content reuse, translation and publishing to many formats.
Heretto
Structured content platform based on DITA for writing, reusing and publishing technical documentation and help portals.
Adobe FrameMaker
Desktop authoring and publishing tool for long technical documents, with structured XML and DITA authoring.
Adobe RoboHelp
Help authoring tool for building online help, knowledge bases and policy documents from reusable topics.
Oxygen XML Editor
XML editor widely used for DITA and DocBook authoring, with validation, transformations and publishing to web help and PDF.
ClickHelp
Browser-based documentation tool for technical writers, with single sourcing, review workflows and publishing to help portals.
Writer
Enterprise AI writing platform that checks text against a company style guide and terminology and drafts content.
- Drafts text with AI
Vale
Open-source prose linter that checks docs against style rules you define, often run in code editors and CI pipelines.
- Free plan or free tier
- Can be self-hosted
LanguageTool
Grammar, spelling and style checker for many languages, with browser and editor add-ons and an open-source server.
- Free plan or free tier
- Developer API
- Can be self-hosted
Hemingway Editor
Readability editor that highlights long sentences, passive voice and complex words so instructions read more simply.
- Free plan or free tier
Grammarly
Writing assistant for grammar, clarity and tone that works across browsers, desktop apps and office tools.
- Free plan or free tier
- Drafts text with AI
Loom
Records your screen and camera and shares the video as a link, with transcripts and AI-written titles and summaries.
- Free plan or free tier
- Drafts text with AI
Camtasia
Screen recorder and video editor for polished tutorials and training videos, with callouts, zooms, captions and quizzes.
Snagit
Screenshot and short screen recording tool with markup, step numbering and templates for quick visual instructions.
ScreenPal
Screen recorder and video editor, formerly Screencast-O-Matic, used widely for tutorials and classroom videos.
- Free plan or free tier
Descript
Video and audio editor where you edit a recording by editing its transcript, with screen recording and AI cleanup tools.
- Free plan or free tier
Clipchamp
Browser-based video editor from Microsoft with screen and camera recording, captions and text-to-speech voiceovers.
- Free plan or free tier
Vmaker
Screen and webcam recorder with an editor and AI tools for cutting filler words and adding subtitles.
Synthesia
Creates training and how-to videos from a script, presented by AI avatars with voiceovers in many languages.
- Developer API
Colossyan
AI video creator for workplace training, turning scripts and documents into videos presented by AI avatars.
Arcade
Records a product flow and turns it into an interactive, clickable demo you can embed in help articles and pages.
- Free plan or free tier
Supademo
Builds interactive product walkthroughs from screen captures, with hotspots, voiceover and branching steps.
- Free plan or free tier
Storylane
Interactive demo platform that captures your product as screenshots or HTML and turns it into a guided tour.
Navattic
Captures a web app as HTML and builds clickable product tours for websites, onboarding and help content.
WalkMe
Digital adoption platform that layers walkthroughs, tips and automation over enterprise web apps and tracks where users get stuck.
Whatfix
Digital adoption platform for in-app guidance, task lists and self-help widgets across web, desktop and mobile apps.
Pendo
Product analytics with in-app guides, used by software companies to onboard users and point them to help inside the product.
- Developer API
Userpilot
In-app onboarding tool for SaaS products, with tours, checklists, tooltips, a resource center and product analytics.
- Developer API
Appcues
Builds in-app product tours, checklists and announcements for web and mobile apps without code changes for each flow.
- Developer API
Userlane
Digital adoption platform for guiding employees through business software with step-by-step in-app guides.
Chameleon
In-app tours, tooltips and launchers for SaaS products, with options to style each element to match the product.
UserGuiding
No-code tool for product tours, onboarding checklists and a resource center inside web apps.
Product Fruits
Onboarding tool for SaaS teams with tours, checklists, hints and an in-app knowledge base.
Intro.js
JavaScript library for adding step-by-step tours and hints to a web app, configured by developers in code.
- Can be self-hosted
Glean
Workplace search and AI assistant that indexes company apps and answers questions with links to the source documents.
- Developer API
Slab
Internal knowledge base with a clean editor, topics for organizing pages and unified search across connected apps.
Tettra
Internal knowledge base with page verification reminders and an AI assistant that answers staff questions from your pages.
Nuclino
Team wiki with real-time editing, linked pages and a graph view of how documents connect.
- Free plan or free tier
Outline
Team knowledge base with a Markdown-friendly editor, available as a hosted service or as open-source software you run yourself.
- Developer API
- Can be self-hosted
BookStack
Free, open-source wiki you host yourself, organized as shelves, books, chapters and pages.
- Free plan or free tier
- Developer API
- Can be self-hosted
Wiki.js
Open-source wiki built on Node.js, with Markdown and visual editors, Git storage sync and many login options.
- Free plan or free tier
- Developer API
- Can be self-hosted
Coveo
AI search platform used to power search across help centers, support portals and workplace content.
- Developer API
Atlassian Rovo
AI search and chat across Atlassian products and connected apps, answering questions from Confluence pages and other sources.
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